2025 ICAFS Annual Meeting Oral & Poster Presentation
Guidelines

Oral Presenter Guidelines

Presentation Design Requirements

  • Presentations must be designed in a 16:9 aspect.
  • Office defaults to this aspect.
    • If you need to change the aspect of your talk, go under the Design tab and click on the arrow next to Slide Size and choose ’16:9’.

Designing presentations on a MAC:

  • Presentations need to be designed in MS Office PowerPoint for MAC.
  • No .pdf files will be accepted.
  • If you have any questions please contact: audiovisual@Idahoafs.org

Using Videos in Your Presentation:

  • If your presentation includes video, please confirm with AV staff at the Media Center that there are no issues.
  • All video files must be uploaded as a separate file from your PowerPoint presentation (even if they are embedded in the presentation).

Presentation Length

All general session presentations are 20 minutes. Three things happen during this time period: the speaker introduction by
the moderator (1 minute), the presentation (15-16 minutes), and the question and answer period (3-4 minutes).

Presenters will not be allowed to go over the 20-minute time limit.

Since it is essential that we maintain the meeting schedule and keep the concurrent sessions synchronized all presentations must start and end on time with no exceptions. The moderator will notify you at 15 minutes. You will be asked to leave the podium at 20 minutes!

Coordinating with the Moderator

A moderator will conduct each session. Please provide your moderator with a brief, one-paragraph biography that the moderator can use to introduce you. The biography should include: current position, organization, educational background, interests, and any other pertinent information.

Presentation Guidelines

You will be speaking from a podium-mounted computer and microphone. You are encouraged to familiarize yourself with the computer, microphone, and laser-pointer prior to giving your presentation. Please meet with your moderator at the break preceding your presentation for instructions, if not sooner;

Oral presentations should generally contain the following elements: introduction, objectives, methods, results, and
conclusions/implications. Make sure to clearly state your objectives. Avoid unnecessary detail in the methods unless the
methodology is the central topic of your talk. Primarily discuss the results and conclusions/implications. The
conclusions/implications should relate back to the objectives.

Poster Presenter Guidelines

Poster Preparation Guidelines

A poster presentation consists of a visual display combined with an interpersonal question and answer period. The content of an effective poster presentation should be direct, focused, and concise.


Posters must be no larger than 36 inches (0.91m) high and 48 inches (1.2m) wide in landscape orientation. Do not mount your poster on thick poster board as it may be too heavy for pushpins or too rigid for the tri-fold display.

Posters need to contain succinct headings that organize and logically display the information. Graphics should be explicit and brief. Elaboration is best done verbally just as if it were an oral presentation using slides. A short and legible Introduction and Summary of Conclusions are essential. The poster display should focus on:
● Hypothesis or Objective
● Methods
● Results or Outcomes
● Keep text and figure legends explicit and brief

Readability

Poster sessions are viewed by a large audience. To accommodate a group at a single poster presentation, the font size
must be large enough to be legible at a distance of approximately 6 feet. Choose a simple and clear font. The weight of
the font (the thickness of each letter) must be medium or bold. Below are guidelines for font size for viewing at various
distances.

To be legible at:Use:
6 ft30 pt
10 ft48 pt
12 ft60 pt
14 ft72 pt